TRNA Complaints Handling Process
The TRNA is committed to fair, effective and efficient complaint handling. We will
Promote a culture that values complaints and their effective resolution by:
- Being alert to complaints
- Working to resolve them promptly
- Make recommendations for improvement
- Analyse data for implementing improvements
Demonstrate exemplary complaint handling practices by:
- Treating all people with respect, including those who make complaints
- Assist people to make complaints, if needed
- Implement changes from individual complaints and analysis of data
Complaint Handling by TRNA
1. Receive
Unless a complaint has been resolved at the outset, we will record the complaint and its supporting information including:
- Contact information of person making complaint
- Issues provided by the person and outcomes they want
- Any other relevant information; and
- Any additional support the person making the complaint requires.
2. Acknowledge
We will acknowledge each complaint promptly, preferably within 5 working days, by, email, phone call, letter, etc.
3. Assess and investigate
3.1 Initial assessment
Upon receipt of a complaint, we will verify if the issues presented are pertinent to our training and support services. Should the complaint pertain to an individual's professional conduct or ethics, we will direct you to contact the relevant professional registration body.
For complaints regarding psychologists, psychiatrists, mental health nurses, occupational therapists in mental health, and general practitioners specializing in mental health, submissions may be made to the Australian Health Practitioners Regulation Authority.
Complaints concerning social workers, psychotherapists, and counsellors can be addressed to their respective professional associations. It is important to note that investigations are limited to members of these associations. Alternatively, concerns can be brought before the Health Complaints Commissioner of your State or Territory.
We will take into account the desired outcomes of the complainant and, in cases where multiple issues are identified, assess if each should be addressed individually. In managing a complaint, we will consider:
- How serious, complicated or urgent the complaint is
- Whether the complaint raises concerns about people’s health and safety
- How the person making the complaint is being affected
- The risks involved if resolution of the complaint is delayed, and
- Whether a resolution requires the involvement of other organisations.
3.2 Investigating the complaint
After assessing the complaint, we will consider how to manage it. We may:
- Give the person making a complaint information or an explanation
- Gather information about the issue, person or area that the complaint is about, or
- Investigate the claims made in the complaint.
We will keep the person making the complaint up to date on our progress, particularly if there are any delays. We will also communicate the outcome of the complaint using the most appropriate medium. Which actions we decide to take will be tailored to each case and take into account any statutory requirements.
4. Determine outcome and provide reasons for decision
Following consideration of the complaint and any investigation into the issues raised, we will contact the person making the complaint and advise them:
- The outcome of the complaint and any action we took
- The reason/s for our decision
- The remedy or resolution/s that we have proposed or put in place, and
- Any options for review that may be available to the complainant, such as an internal review, external review or appeal.
5. Close the complaint: document and analyse data
5.1 Document
We will keep records about:
- How we managed the complaint
- The outcome/s of the complaint (including whether it or any aspect of it was substantiated, any recommendations made to address problems identified and any decisions made on those recommendations), and
- Any outstanding actions to be followed up, including analysing any underlying or root causes
- We will ensure that outcomes are properly implemented, monitored and reported to the complaint handling manager, senior management or the Chair of our governing body.
To register a concern please go to Contact Us